How to Do Remote Hiring Efficiently?
Organizations are adopting virtual interviews as a means to optimize the recruitment process for hiring managers, HR teams, and candidates alike. They are incorporating well-planned interview techniques to foster a deeper understanding of applicants among recruiting managers and colleagues. These interviews can be designed to showcase the company’s culture and may involve the participation of coworkers. By implementing these strategies along with appropriate technologies and effective communication methods, remote hiring can be equally successful as traditional in-person hiring. Now, let’s delve into a comprehensive guide on effectively conducting remote hiring.
What is Remote Hiring?
The prevalence of remote work is increasing worldwide. Remote hiring involves utilizing technology to identify, evaluate, interview, and onboard individuals for remote positions, regardless of their geographical location. In response to the economic downturn, many multinational corporations are adopting key elements of the recruitment process, reevaluating their HR practices, and embracing relevant technologies to establish a competitive remote hiring system.
Those conducting remote hiring procedures will need to keep in mind a few guiding principles to hire effectively. Here are some of the essential tips on how to do remote hiring:
1. Decide What Type of Remote Situation You’ll Be Hiring for
Take into account whether the role will be full-time or part-time, if the candidate must adhere to a specific schedule, or if they will be offered flexible work-from-home arrangements; if you haven’t addressed these considerations yet, it’s time to start considering them. Assess whether prior remote work experience is necessary, as intermittent remote work might not require extensive remote experience, whereas if you’re initiating remote work practices, it may be wise to recruit remote engineers.
2. Create an Exceptional Candidate Experience
It is essential to cultivate a welcoming atmosphere during your interview sessions, ensuring that candidates feel at ease enough to showcase their best qualities, facilitating the identification of genuine talent.
For establishing a strong connection, physical interactions play a significant role. If feasible, consider inviting the virtual interviewee for an informal in-person meeting at your company’s office. Alternatively, conduct a face-to-face video conference if an in-person meeting is not possible. This approach will help replicate one-on-one conversations, allowing you to gauge the candidate’s eye contact and body language as you would during on-site interviews.
Do not hesitate to think outside the box and utilize cameras to provide real-time immersive tours of your workplace. Show prospective remote employees the ins and outs of your company culture and introduce them to their potential peers, colleagues, or team members.
By creating a comfortable environment during the interview, candidates are more likely to open up and provide candid responses to your questions, presenting an ideal opportunity to assess their potential.
Video Interview Tips for Employers on How to Do Remote Hiring
- Send candidates guidance on setting up the desired video conferencing platform and inform them to evaluate their camera and microphone ahead of time.
- Set up the meeting space so that everybody can see and hear each other. This can be tested ahead of time.
- If you have additional staff members participating in the online interview, make sure they are present in the virtual conference room and ready before the interview starts.
- Ascertain that everyone participating in the video interview has a stable internet connection.
- Don’t hold it against a candidate if they face technical challenges.
3. Ensure your Business is Remote-Ready
Until agreeing to remote hiring, assess the company’s ability to hire, assist, and attract remote employees. This may include a study of end-to-end remote hiring processes, updating the management tools, and ensuring the presence of expert individuals who can supervise remote employees in the organization.
4. Go Faster
Some C-suite leaders and upper-level managers are attempting to save time by streamlining the procedure, and to their surprise, it is effective. As of April 23, 2020, more than 26 million jobs were lost in the United States, and this workforce needs to get back to work as soon as possible. The easier its recruiting procedure, the better for the company.
Can you break through the never-ending application labyrinth and recruit in less than 3 – 4 weeks? One of the most popular stumbling blocks in an app or a platform is getting questions answered. So, make use of AI and chatbots and beef up the FAQ pages. With remote materials and coaching, you will have on-demand content, and you can jumpstart the onboarding procedure.
5. Reduce Every Unconscious Bias
Inherent bias has a habit of sneaking through procurement procedures, whether manual or automatic. The most visible example of this happened in 2018 when Amazon discontinued an automatic recruiting tool that was discriminatory.
6. During Interviews, Pay Attention to the Details
When interviewing for a non-remote career, you’re looking for someone with the requisite technical experience, willing to work hard, and a good team player.
There is a lot more than being a successful remote employee. The potential employee must be able to function with no guidance and structure most of the time. They must be inspired to complete their tasks within the given time, even without stable guidance or surveillance.
Over everything, anyone you recruit should firmly obey the company’s motto. If they trust what the company is seeking to do, they will be motivated to do excellent work.
Be certain that everybody on the interview team arrives informed and poses insightful questions. This will result in a successful and well-rounded hiring process.
7. Look for Talent in the Right Places
If you’re searching for an independent employee, you can use job sites like LinkedIn, Shine.com, Monster.com. You can filter prospective candidates based on keywords such as, skill level, primary languages, and job profile. You can also try posting a career page on places like Toptal.com and Upwork.com.
8. Ex-employer Testimonials must be Validated
You cannot avoid validating the references provided by the candidate, particularly if your chosen candidate has already worked and has recommendations to prove. Follow up with the candidate’s former employers and inquire about his/her job responsibilities, initiatives, attitude, and so on.
This is a vital phase in recruiting a remote worker since referrals will inform you of any flaw, personal or professional, that the candidate might have, which you are unaware of. Hiring someone with those shortcomings will lead to further issues down the road. So it’s better to find out ahead of time so you can drop the person and look for how to do remote hiring efficiently.
How to Do Remote Hiring: Interview Questions
With the above tips in mind, here are 20 questions you should ask when you interview for a remote opportunity.
- Have you ever worked remotely before?
- Will you be able to stay engaged in the absence of an in-person supervisor?
- What kind of remote/distributed team tools and software have you used, and how have you used them?
- How are you going to schedule and prioritize your work?
- How do you maintain effective communication and collaboration with a distributed team?
- What would you do if a project has a time-sensitive problem and the rest of the team works offline?
- What is the key to ensuring project success while working remotely?
- Why do you want to work from home?
- Do you have any past experience of adjusting to a new situation?
- Can you describe your dream home office setup?
- How do you schedule your day?
- What is your most valuable asset when it comes to remote work?
- Do you have a personal computer, a stable internet connection, and a private space?
- How does your specific goal fit with the mission of our company?
- Which medium will you use to have discussions with your coworkers, and why? (e.g. video call, email, instant message)
- What will you do if you have network issues during a meeting with your manager or a call with a customer?
- Do you read your emails after work?
- Who are the three most extraordinary individuals you have worked with, and what makes them so?
- What do you think are your innate talents, and what are the skills you have worked upon to master?
- Tell me about your most recent job(s). What did you discover, and why did you resign?
- What new skills would you like to acquire in the next three years, and who do you want to bring to the network? How can this job assist you in accomplishing these?
- Is it more necessary to step quickly and complete the task or to take your time and complete it correctly?
- Tell me about a moment when you took a calculated risk but did not get the desired outcome and what you learned from that.
- What measures will you take to bring a new idea off the ground?
- Do you have any questions for me?
Remote Work and the Law
Employing remote employees has its own collection of legal ramifications that remote leaders must recognize when thinking of how to do remote hiring efficiently. Any of these legal issues may pose a risk to your business.
Hiring and Interviews
A reminder that even for remote workers, basic work listings and interviews can place you at risk for legal consequences. Thus, be alert of the wordings in the job descriptions. Make your requirements crystal clear. As an example, you might say you’re searching for candidates who are young and engaged on social media.
International Employment Laws
If you hire remote developers from other countries, you must follow the employment and labor laws of those countries. However, depending on the circumstances and the country in which the employee resides, your company may or may not be required to be registered in that country.
Security and Privacy
All coordination occurs in a decentralized setting with a distributed workforce. Therefore, think of all the sensitive details that workers have access to that are sent via wireless networks: passwords, email addresses, personal identification information, phone numbers, addresses, proprietary information, financial data, correspondence with clients and employees.
This is only a partial list of the types of information exchanged between your company and your employees. Hackers gaining access to the sensitive personal information of customers has resulted in the most recent data breaches, and you don’t want your organization to be another example!
Ensure that everyone in your organization understands your privacy and security policies, including those who work from home. Of course, it is up to the executive leaders to ensure the systems are in effect and all the members of the organization follow such protocols.
If you have remote development across several countries, you must ensure that you are paying everybody according to the laws and regulations of their respective countries. In order to conform with each country’s legislation, you and your payroll provider should be aware of the following information:
- The employee’s state/country, city, the minimum wage of the location (if any).
- Pay Stub information (must be included).
- Payday frequency.
- Paycheck delivery specifications.
- Requirements for payroll deduction.
- Calculation of overtime works (if it differs from the federal regulations).
- Calculation of payroll taxes.